Secretary Duties:

a. To act as Secretary of the NAACP Unit and the Executive Committee; to give members
notice of regular meetings and three (3) calendar days notice of special meetings of the
NAACP Unit and Executive Committee; to keep full and accurate records of the
proceedings of the NAACP Unit and of the Executive Committee and record the same in
a minute book or minute books, provided that, in NAACP Units employing paid staff, the
responsibility of giving the membership required notice of meetings shall be discharged
by said staff under the supervision of the Secretary.
b. To keep a record of all NAACP Unit members and their dues, provided that wherever
paid staff is employed such duties shall be discharged by said staff under the supervision
of the Secretary.
c. To give receipts for all membership fees received and to transmit such fees to the
NAACP Unit Treasurer; to send promptly to the Association lists of all membership fees
received; and to secure from the Treasurer and forward to the Association that portion of
membership fees due to the Association.
d. To aid, coordinate and integrate the work of the several committees and divisions of the
NAACP Unit, provided that wherever an Executive Director is employed such duties
shall be discharged by said Executive Director.
e. To submit reports to the NAACP Unit and the Executive Committee at all regular
meetings, or whenever required by either body, covering the status of the NAACP Unit
and its activities since the date of the last report, to submit to the NAACP Unit at its
annual meeting an annual report of the status and activities of the NAACP Unit, provided
that, where an Executive Director is employed, such duties shall be discharged by said
Executive Director. The Director shall forward a copy of all reports, when adopted by the
NAACP Unit, to the Association.
f. To keep the President and CEO of the Association informed of all events affecting the
interests of minority groups in the vicinity of the NAACP Unit, and to submit to the
Association, whenever required by the Association, a report on NAACP Unit activities,
provided that, wherever an Executive Director is employed, such duties shall be
discharged by said Executive Director.